CBIRS User Operations Manual
Cloud Based Institutional Research System
Step-by-Step Guide for Researchers and Administrators
I. Researcher Registration
Follow these steps to create your CBIRS account and join the institutional repository.
1
Access the Portal: Navigate to the CBIRS landing page and click the
Account dropdown, then select Register.
2
Personal Information: Fill in your Full Name, Address, Contact Number, and valid
Institutional Email address.
3
Institutional Affiliation: Select your Department and specify your Role (e.g., Faculty,
Student Researcher).
4
Academic Profile (Important): Provide your ORCID iD and Google Scholar link if
available. This helps the system track your existing publications.
5
Finalize: Click Create Account. Your account will be queued for
Administrator approval.
Pro Tip: After your account is approved, your first login will trigger a Guided
Tour. We highly recommend completing this tour to understand the dashboard layout.
II. Uploading Research (The OCR Workflow)
CBIRS uses Intelligent OCR to make submissions fast and accurate.
1
Initiate Upload: Go to the sidebar and click on Upload Repository.
2
Select File: Click the upload zone and select your research PDF file.
3
Automatic Processing: Wait a few seconds while the OCR engine extracts the
Title, Abstract, and Keywords directly from your document.
4
Verification: Review the extracted fields in the right column. You can manually edit
any text that the OCR might have misinterpreted.
5
Submission: Complete the remaining fields (DOI, Type, etc.) and click
Submit. Your paper is now in the review queue.
III. Administrator Operations
Guidance for system moderators and institutional leads.
Accessing the Admin Panel
1
Administrative Link: Access the login page at
/access.php.
2
Auth: Enter your admin credentials. Note that this is separate from the standard
researcher login.
Managing Submissions
- Reviewing: Navigate to Repositories to see the list of pending works.
- Inspection: Use the "View" action to open the built-in PDF viewer. This allows you to verify the document without downloading it.
- Approval: Click Approve to publish the research to the Public Search engine.
- Revisions: If corrections are needed, use the Return button and
leave feedback. The researcher will see this in their
Messagescenter.
System Configuration
Under the Settings menu, administrators can:
- Departments: Add or remove academic units.
- Research Types: Define categories (Thesis, Journal, Capstone).
- Institution: Update the school name, logo, and address global settings.