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CBIRS System Manual

Cloud Based Institutional Research System

Technical Documentation & Process Flow Guide

Table of Contents

1. Executive Summary

CBIRS is a specialized digital repository platform developed to solve the "Grey Literature" management challenge at TUP Visayas. By providing a centralized, cloud-accessible hub for theses, reports, and dissertations, it ensures academic intellectual property is preserved and discoverable.

2. Technology Stack

The system is built on a high-performance LAMP stack (Linux, Apache, MySQL, PHP) with modern JavaScript enhancements:

3. Process Flow Documentation

3.1 User Access Flow

Public User → Registration Form → Admin Review → Email Verified → Account Active → Intro.js Guided Tour

3.2 Research Submission Flow (OCR)

1. User Uploads PDF
2. OCR Engine parses Title and Metadata
3. Metadata Verification & Correction
4. Tagging (Department, Year, Type)
5. Submit to Moderation Queue

3.3 Administration & Moderation Flow

1. Receive Submission Alert
2. Document Quality Check (Integrated Viewer)
3. Approve (Publishes to Search) OR Return (Requests Revisions)

4. Module Descriptions

Client Dashboard

Personalized analytics for researchers to track the "Visibility" and "Approved Ratio" of their work. Integrates ORCID and Google Scholar profiles.

Admin Command Center

Provides global oversight across all institutional departments. Includes tools for account deactivation, audit logging, and repository cleanup.

Public Discovery Engine

A fast, index-driven search interface that allows anyone to find TUP research documents without needing an account.

5. Maintenance Guide

To maintain peak performance, administrators should periodically: